Privacy Policy

1. Introduction

Welcome to Enclivix Finance ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal and financial information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

By using Enclivix Finance, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Google API Services User Data Policy

Enclivix Finance's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy , including the Limited Use requirements.

3. Information We Collect

3.1 Gmail Data

We access your Gmail account with your explicit permission to:

• Read email messages that contain receipts, invoices, and financial documents
• Identify and extract relevant financial information from these emails
• Process attachments containing receipts and invoices

Important: We only request read-only access to your Gmail. We cannot send emails, delete emails, or modify your Gmail account in any way.

3.2 Google Drive Data

We access your Google Drive with your explicit permission to:

• Create a dedicated folder for your financial documents
• Upload and organize receipts, invoices, and processed documents
• Sync financial documents for easy access by you and your accountant

3.3 Account Information

When you create an account, we collect:

• Name and email address (from your Google account)
• Profile picture (optional, from your Google account)
• Organization information (if applicable)

3.4 Uploaded Documents

When you manually upload documents (receipts, bank statements), we process and store these files to provide our service.

4. How We Use Your Information

We use the information we collect only for the following purposes:

• To Provide Our Service: Process receipts and invoices from your Gmail, extract relevant data using OCR and AI, and sync documents to your Google Drive
• To Improve Our Service: Analyze usage patterns (in aggregate, anonymized form) to enhance functionality and user experience
• To Communicate: Send you service-related notifications, updates, and support messages
• To Ensure Security: Detect, prevent, and respond to fraud, abuse, security risks, and technical issues

6. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share information (e.g., sharing access to your Google Drive folder with your accountant)
• Service Providers: With trusted third-party service providers who help us operate our service (e.g., cloud hosting providers, OCR services). These providers are bound by strict confidentiality agreements
• Legal Requirements: When required by law, court order, or government regulation
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred (you will be notified in advance)

7. Data Security

We implement industry-standard security measures to protect your information:

• Encryption: All data is encrypted in transit using TLS/SSL and at rest using AES-256 encryption
• OAuth 2.0: We use Google's secure OAuth 2.0 protocol for authentication. We never store your Google password
• Access Controls: Strict internal access controls ensure that only authorized personnel can access user data
• Regular Security Audits: We conduct regular security assessments and penetration testing

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

8. Data Retention

We retain your personal information only for as long as necessary to provide our service and fulfill the purposes outlined in this Privacy Policy. You can delete your account and all associated data at any time through your account settings.

9. Your Rights and Choices

You have the following rights regarding your information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your account and all associated data
• Revoke Access: Revoke our access to your Gmail and Google Drive at any time through your Google Account settings
• Data Portability: Request a copy of your data in a machine-readable format

To exercise any of these rights, please contact us at privacy@enclivix.com

10. Third-Party Services

Enclivix Finance integrates with Google services (Gmail and Google Drive). Your use of Google services is governed by Google's own privacy policies and terms of service. We encourage you to review:

• Google Privacy Policy
• Google Terms of Service

11. Children's Privacy

Enclivix Finance is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

12. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country of residence. By using Enclivix Finance, you consent to the transfer of your information to countries that may have different data protection laws than your country.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this policy
• Sending you an email notification (for significant changes)

We encourage you to review this Privacy Policy periodically for any updates.